Order Class File Update

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Inventory - Stock Control - Order Class Update

Order classes are used by the Automatic Purchasing program for automatic purchasing and automatic transfers of stock (refer to "Inventory - Automatic Purchase Orders"). This option is especially useful where you have multiple warehouses and multiple staff involved in the ordering decisions. Items at warehouses are assigned order classes which then gives the Automatic Purchasing program the ability to properly calculate what items are to be ordered and their respective quantities.

You can also use order classes to setup automatic stocktakes (refer to "Automatic Cycle Stocktakes (v2.8)").

To set up your order classes:

Select INVENTORY | STOCK CONTROL | ORDER CLASS UPDATE.

Micronet displays the Order Class Selection screen.

Select an existing order class.

If you have more than one screen of order classes , you can use a partial key search. For more information, refer to "Using Partial Key Searches".

Optionally, select to sort the list of order classes using the options under the SORT menu.

You can sort order classes by ID or description.

Alternatively, escape the Order Class Selection screen and enter the ID of an existing order class.

Micronet displays the Order Class File Update screen in Update Mode.

Complete the following fields:

	Field	Value
	Order Class	Micronet displays the order class ID for existing order classes. If you are creating a new order class, enter a unique ID.
	Description	Micronet displays the order class description for existing order classes. If you are creating a new order class, enter a description.
	Order Type	Select an order class type. The options are: Manual Ordering - select this option if you don't want this order class included in automatic purchasing and transfers Auto Ordering - select this option if you do want this order class included in automatic purchasing and transfers Non Stock - items with low cost or auto order classes can move to this order class if the average monthly figure falls below the lowest start quantity for its order class Low Cost - these are items which have a very small cost and therefore it is economical to order more than what is necessarily required, most likely because of shipping or freight costs Auto Stocktake - select this option if you are using automatic cycle stocktakes and you want the items in this order class to be included in stocktake batches. Micronet will include these items in automatic stocktake batches if the Counts Based On field on the Create Stocktake Batch screen is set to Order Class. For more information, refer to "Creating a New Stocktake Batch". Auto PO Selection -
	Start Qty	Enter the minimum stock level to keep per month. If you selected Auto Ordering in the Order Type field, the start and finish quantity ranges cannot overlap with the other order classes of the same order type. If you selected Auto Stocktake in the Order Type field, enter the stocktake frequency, i.e. how often the items in this order class should be counted, e.g. 12 Times a Year or 4 Times a Year.
	Finish Qty	Enter the maximum stock level to keep per month.
	Maximum Cost	Enter the maximum cost of the items that the purchasing officer can order using the order classes.

Select WEIGHTING.

Micronet displays the Monthly Weighting screen.

Complete the following fields:

	Field	Value
	Sales	Enter the weighting for sales to tell Micronet how to multiply the sales for the last 7 months to try and flatten out the quantity to order of this item. This must be a value between 0.00-1.00. The higher the value, the more emphasis is taken for that period to calculate the average weighted sales.
	Lost Sales	Enter the weighting for lost sales to force Micronet to also consider the sales that might have been had sufficient stock been available at the time of the order processing.

Select the Ok button.

Micronet redisplays the Order Class File Update screen.

Select FILE | SAVE to save your changes.